Retreat Policies
All retreat participants must agree with Joyful Resonance, LLC to the policies and terms below. These are in addition to the RETREAT RELEASE provided and required when you register. Your agreement to all of the foregoing are prerequisites and conditions to participating in the retreat. If you do not agree, do not register.
By registering for a retreat, you agree to the following:
Registration: You will receive a confirmation upon payment. If you have opted for a payment plan option, I will invoice you according to the schedule set forth in the registration details. You agree to make any subsequent payments timely according to this schedule. If you do not, I reserve the right to cancel your registration. Your down payment at the time of registration is non-refundable.
Other Costs: Not included in the price of the retreat are flights, transport, travel insurance, excess baggage charges, tipping, and any food or drink or additional excursions or activities that are not confirmed as being part of your retreat arrangements. Additionally, any items or services purchased during the retreat are not included in the cost unless specifically stated.
Transportation: Each participant is responsible for travel to/from the retreat location as set forth in the RETREAT RELEASE provided at registration. If you are interested in carpooling, please mark the box at check-out giving us permission to share your contact information and location with others from your area who are interested in the same.
Lodging:
You will receive a key at check-in on Friday. You agree to vacate your room no later than 9:45 am on Sunday. You are responsible for returning your key to me. If you fail to do so, you agree to pay the replacement fee.
If you select a double-occupancy room, you will be paired with another of the participants. You will have the option of requesting a specific roommate when you register. You agree to be respectful of your roommate’s person, privacy, and physical belongings. Should any issues arise between you and your roommate that you are unable to resolve amicably, you agree to notify me immediately so that alternate arrangements may be made.
You further acknowledge and agree that bathrooms are shared facilities and that you are responsible for cleaning up after yourself.
You acknowledge and agree that the building where you stay is reserved as a quiet space, which may include others beyond our retreat attendees, and to govern yourself accordingly.
Personal Belongings and Valuables: Please refrain from bringing valuable items to the retreat. I am not liable for the safety or security of anything you bring. You remain responsible for the care of your items at all times.
Meals/Beverages: Your registration includes two breakfasts, two lunches, and two dinners provided by the on-site chefs. If you want to bring additional food, you may do so. We recommend bringing a reusable water bottle. Coffee and tea will also be available with breakfast.
Medical Needs & Activity:
You agree to notify me immediately if you have any dietary or physical limitations, including any that arise during the retreat weekend. I will do my best to meet special requests concerning the same, but such requests may not always be possible. Such requests do not form part of this contract, and we assume no liability for any failure to accommodate these requests. You agree that you are responsible for yourself and your choices at all times.
The retreat will consist of different activities that may include walking, hiking, individual bodywork, guided meditation, and/or other activity that may be demanding on your body. Your participation in the retreat, including both organized events and any activities you choose to engage in during free time, is deemed to be at your own risk.
If you need to bring separate food due to allergies, you will have access to a shared fridge. You are responsible for labeling your items. Please alert me if you plan to bring a significant amount of food ahead of time so that I can do my best to make sure there’s sufficient room for refrigerated items. I will make known to the on-site chefs any food allergies disclosed by participants. Please note trace amounts of allergens may exist in the food or kitchen area. The facility does not guarantee dietary accommodations.
Mask Guidelines: I understand everyone has different needs. This retreat is welcoming to those who choose to wear masks and to those who choose not to wear masks. Please note the facility does not require masks.
COVID/Illness: If you are feeling unwell prior to traveling to the retreat or if you believe you have been exposed to the coronavirus in the 14 days prior to the retreat, you agree to refrain from attending and to notify us immediately.
Cancellations / Refunds:
CANCELLATION BY PARTICIPANT: I know life happens and also want to encourage compliance with our COVID/Illness policy. If you notify me that you are unable to attend for ANY reason, including unforeseen illness or injury, I will issue refunds according to the following:
Cancellation prior to 9/18/26 - You will receive a full refund of sums paid, less a 10% administrative fee.
Cancellation between 9/18/26 and 10/14/26 - You will receive a 50% refund of sums paid, less a 10% administrative fee.
Cancellation after 10/14/26 - You will receive a 25% refund of sums paid, less a 10% administrative fee.
CANCELLATION BY JOYFUL RESONANCE: I reserve the right to cancel the retreat due to insufficient registration or unforeseen circumstances (such as closures for weather, unsafe travel conditions, or illness or injury of the facilitators). If this happens, you will have the option of attending a rescheduled date or receiving a full refund of sums made.
If I cancel the retreat, you agree that I am NOT responsible for any other expenses incurred by you, including without limitation airfare, lodging, or other travel expenses. I will make every effort to timely notify you in the unlikely event the retreat must be cancelled. However, I reserve the right to cancel up to the day of the event.
Alcohol/Drugs: This retreat is an alcohol and drug free event. Please refrain from bringing alcohol and/or recreational drugs to the venue. We want to focus on relaxation, healing, and wholeness while we are together. I am also mindful that some participants may already have committed to a sober lifestyle.
Prohibited Items: Candles, open flames, room sprays, and incense are not allowed. Please refrain from or minimize scented grooming products as much as possible.
Mental Health/Needs: In terms of safety, satisfaction, and connection, I will do my best in creating a sense of well-being and balance. If confronted with uncomfortable and/or strong emotions, I ask that you take a step back, pause, breathe, and notice the emotions. If you need to take some time to yourself, feel free to do so, and rejoin when you are more comfortable. I will do my best to be mindful of everyone’s needs, but I am not a licensed mental health professional, nor will I ever provide medical advice.